(1) Details of appointment, transfer, posting of, receipt of medical expenses, availing of study leave, extra-ordinary
leave, maternity leave, maternity care leave and leave without pay by, civil employees shall be updated in the seat roll (personal description) of the concerned employees maintained in the Civil Employees Record Office.
(2) No salary, allowance shall be paid without obtaining the symbol number by certifying the seat roll of any employee to be appointed fresh.
(3) In making payment of the amount of medical expenses to nay civil employee, no payment shall be made without updating the records of amount to be paid within the Civil Employees Record Office.
(4) If so written for the purpose of maintaining records of the matters set forth in this Rule, the Civil Employees Record Office shall manage the records on the same day or no later than the following day if not possible on the same date and give information thereof to the concerned office by the fastest means.
(5) The responsible official implementing the decision without updating the records pursuant to this Rule shall be liable to departmental action.